HOTEL POLICY AND CANCELLATION BY CLIENT BILLING INSSTRUCTION PLEASE NOTE THAT ALL GUESTS WILL BE ASKED FOR A DEPOSIT ON CHECK IN FOR EXTRAS. PLEASE NOTE IF GUESTS DO NOT PAY THE DEPOSIT, THEY WILL NOT BE ABLE TO SIGN ANY EXTRAS BACK TO THEIR BEDROOM WHILE STAYING AT THE HOTEL. ALL BEDROOMS ARE GUARANTEED BY THE COMPANY. Minimum number are also to guarantee meeting room booked, should numbers change we reserve the right to change the function room. Guests with valid room reservations who do not arrive on the day of the reservation will be considered "no shows" and the applicable room charge will be charged to the client. We remind you that bringing in valuables including audio/visual Equipment you do so at your own risk. The hotel accepts no responsibility for loss or damage to any valuables left on the premises. Terms & Conditions for event space Provisional bookings will be held up to 3 working days prior to arrival, providing booking is reserved within 14 days of arrival, after which the space will automatically be released, unless an extension has been agreed. We reserve the right to request a deposit upon confirmation. FULL PAYMENT is required prior or on the day of the event, unless credit has been granted. In the event of all or part of the services being cancelled, which must be in writing, the following charges will be paid by the client. BEDROOMS 1. If any of the rooms reserved against a signed contract are cancelled within 3 days of the scheduled arrival, providing booking is reserved within 14days of arrival, the applicable room rate for each room night cancelled will be charged in respect to the rooms and cancellation charges will be billed to the client's account. This is regardless of whether the client or the individual guest is supposed to settle the room account. 2. Guests with valid room reservations who do not arrive on the day of the reservation will be considered "no shows" and the applicable room rate for the nights reserved will be charged to the client's account regardless of whether the client or the individual guest is supposed to settle the room account. Function Rooms / Banquet Cancellation If notice of cancellation in writing is received by ART Hotel within the following time frame of the function date, providing booking is reserved within 14 days of arrival, 100% of the total contracted revenue will be charged and charges will be billed to the client's account. Booked within 14 days of arrival - 3 days cancellation policy Booked within 15 - 30 days of arrival - 7 days cancellation policy Booked within 31 - 45 days of arrival - 14 days Cancellation Policy Booked within 46 - 60 days of arrival - 21 days Cancellation Policy Outside these dates standard cancellation policies apply as per all other meetings The Hotel may cancel the booking if: 1. The Hotel or any part is closed due to fire, dispute with employee (s), alteration decoration or by order of any public authority. 2. The client becomes insolvent or enters into liquidation or receivership 3. The client is more than 30 days in arrears with any payment to the hotel. 4. If it might prejudice the reputation of the hotel, at the management's discretion entirely. GENERAL The Hotel shall not be responsible for the damage or loss of any merchandise or articles left in the Hotel, prior to, during, and following your function. We remind you that when bringing in valuables including audio- visual Equipment you do so at your own risk. The hotel accepts no responsibility for loss or damage to any valuables left on the premises. We recommend that you insure yourself against any loss or damage. The client will be liable for the cost of repairs carried out as a result of any damage caused to any part of the Hotel or the equipment by negligence, wilful act or default of any person invited by you or on your behalf to the Hotel. The client agrees to pay the Hotel for any food, beverage or any other service not pre-arranged but made available on request for the Clients.